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Balancing Professional and Personal Life as a Ministry Coach

Life as a ministry coach - ministry coach with a group of people during a bible study session.

As a ministry coach, you may face a number of unique challenges as you work to balance your personal and professional life. Your ministry efforts are part of your calling, and you want to provide the highest possible level of service. Not only that, your coaching efforts and your personal life may bleed together, making it increasingly difficult for you to separate the two. 

However, in order to avoid burnout and maintain your personal well-being, it's critical that you find a balance between your personal life and your professional life as a ministry coach. 

The Challenges Faced by Ministry Coaches

Ministry coaches often have a hard time balancing their professional needs with their personal ones. When your career is in ministry, it's easy to set your personal life on the back burner for a higher calling. However, burnout is a real problem. Do these challenges sound familiar?

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1. Time Management

Male ministry coach working with an hourglass in front of him.
Improving your time management strategies.

Time management is a serious problem for anyone in ministry. It seems as though there's always more to be done. When you're finished with the tasks on your list, it's not at all unusual to have more added to your plate. Quickly, your professional responsibilities start to bleed over into your personal life. 

2. Boundaries

As a ministry coach, it's essential that you have clear boundaries around your personal life. Just like anyone else, you need time for yourself and your family.

Many people in ministry, however, struggle to set boundaries around their personal time. You may find that people call you at all hours, never considering the fact that you're off the clock, or pressure you to attend ministry events during your personal time.

Setting boundaries may feel as though you're "ignoring your calling" or "not fully invested." Failing to set those boundaries, however, can leave you spiraling toward burnout. 

3. Self-Care

As a ministry coach, chances are, you're highly familiar with the sacrifices you're called to make. However, sacrifice and commitment do not mean that self-care should fall by the wayside. In fact, taking time out for self-care can make a huge difference in your overall satisfaction, your levels of peace, your energy, and your ability to pour into the ministry as you're called to.

Setting Priorities and Boundaries

By setting boundaries and priorities, you can more effectively manage both your professional commitments and your personal life as a ministry coach.

 1. Note Your Top Priorities in Both Ministry and Personal Life

When you look at your To Do list, chances are, there are things that pop out as being critical to either the ministry's success, your personal life, or your personal relationships. Note:

  • Regular responsibilities needed to keep things moving smoothly in the ministry and at home
  • Specific upcoming events or requirements
  • Appointments

Then, prioritize. If needed, rank your business and professional priorities. Remember not to let your personal life and relationships fall by the wayside for your professional commitments. When needed, move personal commitments, whether it's a child's musical performance or an appointment with your care provider, to the top of your list.

2. Set Boundaries Around Personal Commitments

Take a look at your most important personal commitments: not just the ones to your family, but also the ones to yourself. If you allow your own health or self-care to slide, you can no longer give the best of yourself to your ministry and calling, either! Set clear boundaries around those personal commitments. That may look like:

  • Blocking out time for your doctor's appointment in your schedule—including the time before and after it so that you have time to travel or allow the appointment to run over.
  • Setting specific days when you can work late and specific days when you cannot.
  • Identifying others who can fill in for you when personal commitments or needs do come up. 
  • Turning off your phone and making yourself unavailable during personal time with your spouse or children.

Keep in mind that when you set boundaries around your personal life, others are more likely to do so, too. Your commitment to those boundaries will make it more acceptable for others in your ministry to do the same, allowing all of you to avoid burnout and create a better culture.  

Effective Time Management Strategies for Ministry Coaches

Time management is an important skill in your life as a ministry coach. It helps ensure that you are able to maintain those boundaries and still meet your critical obligations. You want to maximize productivity, avoid time-wasting activities, and continue to make yourself available to the people who need you.

Male ministry coach reading a bible while writing down notes, showing life as a ministry coach.
Starting your day with a plan on what you should accomplish


  • Starting each day with a plan for what you must accomplish, what you would prefer to accomplish, and what you would like to accomplish if you have extra time.
  • Set long-term and short-term goals and regularly review your progress toward them. 
  • Delegate tasks you cannot handle on your own. In ministry, you may be able to connect with volunteers who will take some of those tasks off your plate. 
  • Focus on the tasks you must handle for yourself.
  • Schedule focused time to work. If needed, close your office door or go to a quieter location where it is harder to interrupt you. 
  • Set aside time in your schedule for connecting with people, whether that means setting aside specific times for meetings or blocking out time in your day for conversation.

As a ministry coach, you also need to review your schedule and goals regularly to see what you are actually able to accomplish and what is simply too much for one person. It's always tempting to take on "just one more thing," but when you start dropping or missing tasks in either your personal life or your professional life, it's time to make changes.

Nurturing Personal Well-Being

Self-care and personal well-being are also essential in your life as a ministry coach. Not only do you need to focus on personal health, but you also need to set aside time for rejuvenation, reflection, and spiritual renewal. Self-care is an important part of your calling, because without it, you cannot maintain the deep spiritual connection to God necessary for your ministry. Make time in your daily schedule for:

  • Walks in nature
  • Prayer
  • Study
  • Speaking with other trusted ministry leaders

Self-care can help you grow more deeply in your connection with God, which can, in turn, help you accomplish more through your ministry.  

Seeking Support and Accountability

Seek support from mentors, peers, or a community of like-minded individuals. Accountability partnerships and support networks can make a huge difference in your ability to stick to your goals and keep your focus on the ministry without allowing things in your personal life to deteriorate. Try:

  • Connecting with mentors or pastors in your church
  • Becoming part of networks designed expressly for ministry coaches
  • Choosing an accountability partner
  • Finding a spiritual mentor who is further along in their spiritual walk and who can guide you

Be open and honest with your support network and mentors. Listen to their suggestions, and give them permission to hold you accountable. Over time, that can substantially improve your spiritual health and your ability to minister to others.

Are You Balancing Your Professional and Personal Life as a Ministry Coach?

Life as a ministry coach - Family praying together with their hands on top of a bible.
Balancing your time between family and work

As a ministry coach, it is critical that you maintain a healthy balance between your professional and personal life. Not only do you want to make sure you don't miss out on anything, but you also want to continue to grow spiritually.

Try these strategies to improve your overall balance and continue to grow. Does continuing education fit into your work/life balance? Take the next step and get the education you need to get a career in Christian leadership today.